SedureDoc & Archives Management Sdn Bhd. is specializing in storage of hard copy data for professional and business houses:
* Banks, insurance, stock brokers and institutions;
* Solicitors and accounting firms;
* Manufacturing, trading, construction and realty companies;
* Engineering, architect and consultant;
* Hospitals, libraries, government agencies, etc...
What We Offer - HOW ?
Companies and business houses are required to keep mandatory business documents in hard copy for long periods of time. The increasing costs of maintaining document archives is escalating, off-site storage offers an economical solution to long term storage.
We accept documents for storage in a standard carton box, identify them with barcode system, log them into our computerised tracking system allowing easy retrieval & delivery and if required time stamp them for return to client or supervised destruction at the termination date.
To ensure complete peace of mind archived material can be securely sealed by serialised security tags. These methods have proven far superior to the banding as employed by some companies. Evidence of opening is visible if a different tag number on the client into card.
All storage items are retained in our safe, secure, controlled, fire protection premises. The identified box can only be retrieved by the authorised personnel by both parties. Clients have unrestricted access to their documents through a range of collection and retrieval services, with data operatives on fax through a Retrieval Form (RF) for documents required on a normal working hours.
WHY Archives?
Competent Record Management :
The need of efficient record management is becoming more and more important.
The Law :
Government requires 7 years record keeping. Legally companies have an obligation to store documents for 7-12 years and to make them available for inspection when require.
Conserving Resources :
To save time and provide efficient system for administrative staff to manage & retrieve years of kept files and confidential information. With our trained staff, available around the clock, to manage all the information needs, the administrative staff can focus on more pressing business issues and others core activities.
Reduce Cost :
With our storage system and trained staff by SecureDoc, storage overheads and staff management costs can be reduced.
Minimum Lost :
Minimises lost of information and data with our organised and computerised tracking system.
Control Data Accessibility :
Only authorized personnel can retrieve the storage box or file.
Less Office Space :
With increasing overhead costs utilisation of every square foot of office space be put to optimum use.
Working Environment :
To create a considerably more pleasant and productive working environment.